Data Storage In Healthcare — Solutions and Installation Guides

Healthcare is one of the most data-driven industries. The rapid switch to digital solutions enabled medical organizations to generate tons of data. 

Forbes council member Nick Culbertson states that the volume of data generated by the healthcare industry skyrockets. According to the estimate, medical information will take up roughly a third part of all the data generated by 2025.

The huge amount of data can be a source of useful insights. It can help automate health monitoring and find treatment methods. Meanwhile, medical data is highly-sensitive, so it should be safely transferred, processed, and stored.

The three options available for data storage in healthcare are on-premises, cloud, or hybrid. In the post, you will learn more about data storage and retrieval in healthcare, how to choose the best option, and discover the most widespread benefits of using data storage solutions. 

WHAT IS MEDICAL DATA?

Medical data is a type of information obtained by a hospital, medical center, or other types of healthcare organizations from a patient. It may imply information about a patient’s health condition, discovered diseases, prescribed medication, lab and test results, etc.

According to Health Sciences Library, medical data falls into six categories that are:

• Electronic health records (EHR) — It is also known as an electronic medical record (EMR). This data type implies information about a patient, diseases, treatment methods, etc. The internal staff of a clinic can access and analyze it.
• Administrative data — Information that hospitals share with government agencies. For instance, hospital discharge information is the administrative data type. 
• Claims data — Data that medical organizations share with insurance companies. 
• Patient / Disease registries — Vital data about chronic diseases like cancer, asthma, or diabetes.
• Health surveys — Medical information collected for research purposes. It can be widely shared with third parties.
• Clinical trial data — Information about discoveries or inventions developed by a healthcare organization. It doesn’t include any personal medical information.

All the information collected and produced by medical organizations has to be correctly maintained. Therefore, it’s vital to develop a comprehensive solution for data storage in healthcare organizations.

Build an innovative digital solution in the healthcare niche with CodeIT! Check out:

TYPES OF DATA STORAGE SYSTEMS IN HEALTHCARE

Medical organizations can establish on-premises, cloud-based, and hybrid data storage systems. Learn more about the three options for data storage and retrieval in healthcare and how to establish them below.

1. On-Premises Data Storage in Healthcare Organizations

An on-premises hospital data storage is a server installed in a medical organization. It can help develop a local network of devices in a clinic.

Medical organizations completely control on-premise servers. They are responsible for data management, hardware maintenance, software updates, and any possible technical issues. However, it is a popular solution for data storage in healthcare because patient data doesn’t need to be shared with a third party. All the information is saved on physical hard drives located in a hospital facility.

The advantages and drawbacks of an on-premises database are:

Pros	Cons
Data is stored in a physical facility	High installation and maintenance costs
Sensitive information isn’t shared with third parties	An on-site technician is required
Complete control over hardware and software	Complicated scaling
Well-tailored data storage that matches a company’s business logic	Data security and compliance have to be ensured by a hospital
Comprehensive downtime control	High risk of data loss or damage
Full regulatory compliance
No reliance on the Internet connection

How to establish an on-premises database

To create an on-premises solution for data storage and retrieval in healthcare, you should have an on-site server. In mere words, it is a dedicated computer that has the required amount of computing power and physical hard drives. Also, it should have database management software installed. 

It’s required to have basic tech skills and know hardware selection basics to launch an on-premises server. Therefore, don’t hesitate to involve tech specialists to pick the right hardware and avoid failures. The on-premises server installation stages are:

1. Hardware selection

Unfortunately, there is no calculator to estimate the resources a system will consume. Tech specialists have to pick the right hardware by analyzing the following factors:

• the number of users 
• the amount of data stored 
• applications that will be run
• estimated business growth

In order to tackle peak usage spikes, the selected hardware should cover at least 20% more of the actual needs of a clinic. After picking the right hardware, it should be purchased and delivered to a server placement location for further assembly. 

2. Operating system selection and installation

A tech-strong expert has to analyze a medical company’s needs to choose the most suitable operating system and install it. The most popular are:

3. Network, users, and server configuration

A specialist has to set up and configure a local network along with users and their permissions. Also, it’s required to create local admin user accounts for every desktop, configure remote access and file sharing, and set up automatic backup creation. 

4. Database management software installation and configuration

It’s needed to install a database management system to create an on-premises solution for data storage in healthcare. It will help create databases, import and export information, and manage all the data.

The most popular database management solutions are:

5. Server security implementation

Since healthcare data storage solutions process and keep a lot of sensitive information, they have to be secured from unauthorized access. A tech expert has to implement outstanding data storage security in healthcare. For instance, they need to configure a firewall, secure physical ports, install malware, and enable data encryption. 

Also, it’s vital to ensure that a configured database server meets all the regulatory compliance standards before launching it.

Hire tech specialists to build an on-premises data storage solution!

2. Cloud Data Storage in Healthcare Organizations

Medical cloud storage is a dedicated server provided by a third party. Cloud servers are installed and maintained by an external vendor. Healthcare organizations can access shared disk space via the Internet. Cloud-based EHR solutions have already become popular among many healthcare providers.

It is easy to set up and maintain cloud data storage in healthcare. Vendors foresee the opportunity to purchase the required disc space in a few clicks, according to a clinic’s demand. However, medical organizations have to establish a reliable Internet connection and rely on a third-party company to store the sensitive data of their patients. 

The benefits and disadvantages of medical cloud storage are:

Pros	Cons
Easy to implement	Possible data access latency
Optimized resources usage	Complete reliance on the Internet connection
Hassle-free maintenance	Sensitive data has to be transferred to a third party
Easy to scale up and down	Technical issues can be solved by a vendor only
Reduced operating costs	Cloud storage provider lock-in
High data security
Automatic backup and disaster recovery tools
Complete regulatory compliance

How to establish a cloud data storage

The implementation of a cloud server is simple and needs minimum investments. The process of establishing medical cloud storage implies the following stages:

1. Select a vendor

There are a lot of cloud storage providers that offer the opportunity to purchase shared disk space to establish a healthcare cloud storage. The most popular solutions are:

Analyze offered solutions and pricing to choose a vendor for establishing cloud data storage in healthcare. The top cloud storage providers offer online calculators to estimate the monthly fee. Feel free to explore them to compare pricing:

2. Create and configure a new server

Sign up for a selected provider and create a new server. Specify your instances depending on the expected workload and required disc space. Configure a new cloud server by specifying all the details. Don’t forget to top up your account to pay for the disc space and computing power allocated to your server.

3. Create firewall rules

Create firewall rules using the pre-built functionality to ensure that only selected users will be able to access a server. 

4. Connect to your cloud server

Install the required software to connect to your cloud server using a local computer. The software needed to install depends on a selected cloud database provider and operating system installed on your computer.

Read also:

3. Hybrid Data Storage in Healthcare Organizations

It is a unique solution for data storage and retrieval in healthcare. It helps healthcare providers use the strong sides of both on-premises and cloud data storage. The mixed data storage approach needs clinics to use healthcare data management software to separate information that should be stored on physical hard drives and in a cloud.

Hybrid data storage in healthcare helps build a scalable and secure solution. However, the implementation process is complex because two various solutions have to be configured. Hybrid solutions are custom-built, depending on the needs of healthcare organizations.  

Let’s check the advantages and downsides of hybrid data storage infrastructure in healthcare.

Pros	Cons
Great scalability	High installation costs
Decoupled patient data storage	Complicated configuration
High data security	An on-site technician is required
Automatic backup and disaster recovery tools
Complete regulatory compliance
Secured data storage

How to establish a hybrid data storage

It’s necessary to establish both on-premises and cloud-based solutions to create a hybrid data storage in healthcare organizations.

Also, you should install healthcare data management software to create a hybrid data storing and retrieval environment. The additional software helps manage all the data collected. It should identify and modify collected information upon demand. The software should route all the data to on-premises and cloud data databases automatically to achieve data storage integrity in healthcare organizations. 

The most popular solutions to establish a hybrid environment are:

Draw a team of developers to build a well-tailored hybrid data storage for your healthcare organization with CodeIT! Check out:

HOW TO CHOOSE THE BEST HOSPITAL DATA STORAGE SOLUTION

Each option has its advantages and drawbacks to consider when choosing a solution for storing data in a clinic. 

Let’s check the key factors that may affect your decision when analyzing the pros and cons of the three medical data storage types.

	On-premises	Cloud-based	Hybrid
Deployment	Complicated	Fast and easy	More complicated than on-premises solutions
Cost	High upfront investments	Low (pay-as-you-go)	High upfront investments and cloud solution subscription fee
Control	Complete data control	Data is stored and managed by a third party	Decoupled data is stored on physical hard drives and in a cloud
Maintenance	All the hardware and software are maintained by a healthcare provider	Hassle-free maintenance is provided by a vendor	An on-premises data storage has to be maintained by on-site technicians
Security	Data security should be ensured by a hospital	Enhanced data security and automated disaster recovery tools	High security and decoupled data storage
Compliance	A hospital should develop a regulatory-compliant solution	Regulatory compliance is ensured by a vendor	A regulatory-compliant data sharing and storage environment has to be established by a hospital
Scalability	Additional physical hard drives need to be purchased and installed to increase data storage	Easy to scale up by purchasing extra disc space	Easy to scale up by purchasing extra disc space
Backups	Backups should be created by a hospital and stored on the premises	Backups should be created automatically by a vendor	Both manual and automatic backup creation

It’s recommended to define the key healthcare data storage requirements and create a comparison table to choose a solution that fits your needs best. Check out the example below.

DATA MIGRATION TO CLOUD

Medical organizations with an on-premises database or EHR data storage may need to migrate all the data to a cloud-based database due to the many benefits they offer. Also, it’s required to decouple and migrate data to cloud storage when establishing a hybrid data storage environment.

The process of moving your data from on-site hard drives to cloud storage implies four major stages that are the following:

1. Assessments

Thoroughly analyze your existing application and data. Discover the amount of data needed to be transferred and all the dependencies. Also, it’s required to catalog your applications and create a prioritized list of data to migrate.

2. Planning and Preparation

Configure a cloud environment to migrate all the data. Define groups and roles, design resource organization, configure a network, and establish connectivity.

3. Data Migration

Move all the data to a cloud server. There are several options to transfer data available. The most popular are:

• Secure Shell Connection (SSH) — A secure network communication protocol that foresees the ability to transfer data over the Internet. 
• Physical hard disks — The most efficient way to transfer large amounts of data because of limited bandwidth. Information is moved to physical hard drives provided by cloud storage providers and delivered to data centers. The AWS Snow Family is the most popular solution for offline data transferring. 

After transferring all the data, it’s required to move applications and configure them on a new cloud server.

4. Monitoring and Optimization

Check the migrated data and monitor the performance of applications. Assess all the data and ensure that your database implies zero duplicated, broken, or empty records. Also, feel free to automate data management and storage processes for using and storing patient data in the configured cloud database effectively.

Read also:

BENEFITS OF HEALTHCARE DATA STORAGE SOLUTIONS

Large amounts of data generated by healthcare organizations help the industry to evolve at a high pace.

When tackling the data storage challenges, hospitals can enhance the patient experience, get useful insights, improve collaboration, and completely meet all the healthcare data storage requirements.

Improved Information Sharing and Collaboration

All the information collected by a healthcare organization can be securely stored and shared by making a few clicks. Only defined user roles can access the database from any location. The data types they can access are also defined by permissions set by admin users.

For instance, data about a patient can be shared with certain specialists to establish a collaborative environment. Also, the required information can be shared with insurance or government organizations upon request.

Useful Insights and Reports

Large volumes of information can be a source of useful insights if processed correctly. Data investigation is very helpful for discoveries, healthcare data monitoring, and predictive analytics.

For instance, if a hospital uses Google Cloud to store data, it can enable the Healthcare Data Engine. It is a secure and regulatory-compliant solution that offers the opportunity to process petabytes of collected data to generate useful insights.

Complete Regulatory Compliance

A solution for data storage in healthcare organizations helps meet all the data processing and storing standards. All the information collected and generated by hospitals is managed and stored following the set standards. The foremost healthcare standards that medical organizations should meet are:

• Healthcare Portability and Accountability Act (HIPAA)
• Electronic Protected Health Information (ePHI)
• Health Information Technology for Economic and Clinical Health Act (HITECH)

Improved Patient Experience

Easy access to patient data, predictive analysis, and easy-to-establish collaborative and data-sharing environments help enhance the patient experience. 

Clients can appoint meetings, send and receive valuable data like lab test results, and launch telemedicine sessions, which is one of the top digital healthcare trends with the help of digital solutions. It’s vital to develop reliable medical information storage and management for telemedicine because doctors need to be capable of receiving the required information about patients simultaneously during one-a-one sessions.

Also, medical organizations can process all the data to create detailed reports automatically or visualize health information. It helps make medical data easy to consume for patients.

Read also:

RECOMMENDATIONS FOR HOSPITALS

The process of developing a solution for storing healthcare data implies a lot of challenges that have to be solved. The following recommendations can help avoid widespread mistakes when developing data storage in healthcare organizations.

Educate Staff

In case you want to switch to a new data storage solution in a healthcare organization, it’s necessary to educate staff on how to use new applications in advance. It’s recommended to prepare an education plan and materials. 

The education plan should imply information about roles and skills they need to learn. Study material may have the form of text instructions or video tutorials. Also, you can gather staff and conduct a workshop or face-to-face study sessions.

Prepare Disaster Response Plans

A lot of unexpected issues may occur when using on-premises or cloud medical data storage. Therefore, it’s recommended to prepare plans to recover after a disaster. 

Here are the examples of response actions to widespread disasters:

• Unexpected outage — Install and launch a generator to power servers, switches, routers, and desktops in case of an outage 
• Failed Internet connectivity— Establish an alternative Internet connection provided by another company 
• Physical drives failures — Create regular data backups and store them on dedicated hard drives or cloud servers
• Data breaches or loss — Encrypt all the data stored in a database

Involve Tech-Strong Specialist

It’s required to have tech skills to build a reliable solution and achieve data storage integrity in healthcare organizations. Therefore, it’s advisable to involve tech-strong specialists to avoid any possible issues when developing new solutions, especially if you want to develop hybrid data storage.

Skilled experts will help analyze your needs and define healthcare data storage requirements. They can help pick the right hardware or select the best cloud servers to develop the best solution.

CODEIT EXPERTISE — RXPHOTO

The CodeIT team implies more than 200 tech-stong specialists with outstanding experience developing digital solutions for clinics and other healthcare organizations. Let’s explore one of the projects completed by our team.

RXPHOTO is a mobile application that helps doctors track the progress of treatment by capturing and comparing visual data. It foresees the opportunity to take photos by using smartphones.

Since photos of diseases are sensitive information, they need to be managed and stored securely. Our specialists have developed a HIPAA-compliant cloud medical image storage solution to keep all the images safe. Only authorized personnel can access photos stored in a cloud-based database.

The database implies additional records about photos: anatomy area, capture date, doctor name, and notes. Also, the cloud server can process photos to create detailed reports.

Build a top-tier data storage and retrieval system for a hospital!

WRAPPING UP

There are three options for developing data storage in healthcare organizations: on-premises, cloud-based, and hybrid. Each solution has distinct advantages and disadvantages that hospitals should consider when picking a solution.

The database implementation process depends on a chosen solution. However, in any case, it’s recommended to involve tech-strong specialists and prepare staff education materials to make the transition fast and hassle-free. Also, don’t hesitate to prepare disaster recovery plans to keep your patient data safe.